Article published by : Article Alley on Saturday, December 24, 2011 - Viewed 687 times

Category : Customer Service

Telephone Customer Service - 8 Tips To Make It Great

How many times have you called the customer service phone line and was told to wait a few minutes. When you do manage to get all felt, how your complaint was not serious? Disappointing customer service is not new. Now apply the same business you have, or are carried out. Are your customers and clients receive quality phone service for you and your employees? Do you put your customers to hold a long time? Is your telephone customer service representatives can answer customer questions and respond to complaints or questions about the proper and timely manner? Even if, in particular, carry out their transactions and communications with clients and customers online, it is still important to have quality telephone customer service at many companies. There are times when the issues are much easier and faster to solve on the phone rather than online, use e-mail, instant messaging or live chat.

Providing top-quality customer service is very important for any business success. Many companies can boast of having great customer service, but few actually do. Below are a few ways you can improve and provide quality phone service to its customers. The general principles of the following apply to you if you operate an Internet business or eBiz.

1st Be friendly phone. Do not be rude to their customers and make them feel like they are wasting their time.

2nd Do not put the client in custody without asking them if it is all right. No customer wants to hear, "hold", where as the call gets through, even then they can say hello. The impression that their calls are less important than other calls, you are taking.

3rd Although customers can not see you, pay attention to how you can make yourself by telephone. Be professional. The other end of the line customer can hear you when you chew, drink or smoke while on call.

4th Listen to the customer. Do not make them repeat themselves. Let the customer finish what they have to say, rather than terminate him. Do not give your customers the impression that you are incompetent. This is not good, if a customer has to repeat the problem, as long as it can get to solve three times to three different customer service representative.

5th Again, customers can see you, or your telephone customer service by phone, but they can determine if you are a pleasure to hear from them. So, try to give a positive opinion in response to each call. He knows how to smile in response to a call, because the client can "hear" your smile over the phone.

6th If the customer is angry or upset, they know that you understand their situation. Listen to them before any comments. When they do start something like "I feel sorry for that ..." or "I'm sorry if ..." and then come up with ways to solve the problem.

7th When talking about his policies and guidelines for clients to do so clearly and accurately. Never assume they know what it means, at any time. It would stop every few minutes, and ask the customer if everything is clear to him now.

8th Always keep track of what you say to a client, you are going to do. For example, if you say a customer complains that you call them back after two hours, after consultation with your supervisor, call the customer within two hours. The client may have been angry about it before he won, but he also remembered that you have what it promised over the phone.

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